Last modified on 28 April 2023
Brussels Major Events (hereinafter “BME”) takes the protection of your privacy and personal data very seriously. The purpose of this notice is to inform you about how BME collects, processes and uses your personal data when you use its website or participate in one of its events. The processing of personal data is carried out in accordance with the obligations of the General Data Protection Regulation (GDPR), all applicable privacy and personal data protection regulations and the BME Data Protection Policy.
The personal data which BME collects concerning you (if any) is:
BME collects and uses your data for specific, explicit, legitimate purposes and will not use your data for subsequent purposes which are not compatible with the original ones.
*the legal bases
The bases on which we process your data are the following:
|Performance of a contract : your personal data is processed by BME for the performance of a contract you have entered into with it, or for the execution of pre-contractual measures taken at your request.|
|Your consent: will seek your consent to use your personal data for specified purposes. When we process your data on the basis of your consent, you have the right to withdraw your consent at any time.|
|Legal obligation: BME sometimes has a legal obligation to process your data.|
|Our legitimate interest: In certain situations, the processing of personal data is necessary for the purposes of the legitimate interests pursued by BME. In such cases, we will verify whether your interests, freedoms and fundamental rights prevail over the interests of BME. Where we process your data on the basis of our legitimate interest, you may at any time inform us that your interest takes precedence over ours.|
The purpose of this statement is to inform you of the way in which the non-profit organisation Brussels Major Events (hereinafter “the BME”), located at Rue de la Madeleine, 51, 1000 Brussels, collects, processes and uses your personal data in the context of the organisation of visits to the Brussels City Hall.
The processing of personal data by the BME is carried out in accordance with the obligations of the General Data Protection Regulation (the GDPR), all applicable privacy and data protection regulations and the BME’s data protection policy. You can contact the Data Protection Officer using the address .
1) We use the technical services of external suppliers:
We guarantee that these providers only have access to your data to the extent necessary to perform their tasks. We also guarantee that they are bound by an obligation of confidentiality and that they may only process the data in accordance with the instructions we have given them.
2) We are sometimes obliged to pass on personal data about you to public authorities. This can be imposed by law, regulation or legal proceedings: at the request of authorities, fire brigades, or police forces in the context of law enforcement actions. We may also believe that it is necessary or desirable to disclose your data to prevent physical or financial harm, or in the event of an investigation into suspected or actual fraud or illegal activities.
3) Where your data is transferred to a country outside the European Economic Area and where the level of data protection in that country is not considered adequate by the European Commission, we will provide the necessary safeguards to protect your data (we usually use the standard contractual clauses of the European Commission). In this way we ensure that the data we transmit to third countries is adequately protected.
You have the right to access your data, to receive information concerning the processing of your data, and a right of rectification, opposition, limitation, erasure and portability of your data.
BME undertakes to reply to you without delay and at the latest within one month of receipt of your request concerning the rights described below. We consider the time of receipt as being when your application is complete, which includes receipt of proof of your identity or certainty from us regarding your identity. Where your application is complex or you make numerous requests to us, this one-month period may be extended by up to 2 months. We will inform you as soon as possible of any such extension.
You have the right to lodge a complaint with the competent supervisory authority if you consider that you have been harmed in the exercise of your rights. This will probably be the Belgian Data Protection Authority. You can find its contact details on the website www.autoriteprotectiondonnees.be
We ensure that your personal data is protected by appropriate technical and organisational security measures against accidental or unlawful loss, destruction, alteration, unauthorised use, disclosure or access.
BME uses social networks (Facebook, Twitter, Instagram, etc.) to send you information. You can also contact BME through these channels. BME will then use your data to respond to your question, comment or complaint.
The general terms and conditions of the providers of these social networks apply. By using these services, you have accepted these conditions. You will therefore find more information on their platforms about how these service providers use your data. BME is not responsible for the processing of your data by these service providers. It is nevertheless responsible for providing you with information about its use of your data on social networks.
BME uses the services of social networks to promote its events. It may also send communications to people who make requests or ask questions.
BME keeps track of all information which is published about BME on social networks. It retains this data. Data which you have published about BME may therefore be retained in this context.
BME may publish photos of its events, including photos of people attending events.
Finally, social networks may also be used in the context of recruitment campaigns to access the information you post or to contact you (when your profile is open to BME).
The processing of data for camera surveillance is carried out in accordance with the applicable legislation (Belgian Act of 21 March 2007 and all other applicable Acts and rules on surveillance and data protection).
The images are kept for a maximum period of one month, except where they are necessary for evidence in the context of investigations or for the establishment, exercise or defence of legal rights.
As several persons may appear on the images, the communication of these images to one person may infringe on the privacy of others. BME therefore only discloses the images through a request to the police.
The BME website may contain links to websites which are operated by companies other than BME. These websites should have their own privacy statements. We stress the need to read these statements carefully when you surf on these sites. BME cannot in any way be responsible for the content of these sites or for the way in which personal data is processed by these third parties.
This Notice may be amended from time to time to better reflect BME’s policy on the protection of personal data. You will find the date of last modification at the top of this page.
You can contact us at if you have any questions, complaints or requests regarding the processing of your personal data.